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Is Ground Transportation Incorporated into your Travel Policy?

As a company, you have a responsibility to ensure that your corporate travelers are safe throughout their trip, no matter their mode of transportation. Whether it’s a quick ride to and from the airport, a rental car being used throughout the trip or public transportation to and from meetings, every business trip involves some form of road travel. In 2018, an estimated 40,000 people lost their lives in car crashes alone. Despite this staggering statistic and the fact that this mode of travel could very well be the biggest threat to business travelers, corporate travel policies often fail to adequately touch on ground transportation.

It’s imperative that you are aware of the risks involving ground transportation so you can factor into your travel procedures and policies. To start, you should evaluate where your travelers are going and assess the risks in those geographic locations. For example, a large number of annual road deaths occur in low and middle-income countries with inadequate road infrastructure or loose drunk driving and speed limit laws. While in low-risk countries, it may be acceptable to allow travelers to make their own decisions regarding ground transportation, in high-risk countries, you should simply take the responsibility out of your travelers’ hands, detailing out exactly which ground transportation providers and modes are acceptable. This helps to ensure employees are being transported by highly skilled drivers with local experience. If ground transportation incidents are to occur, travelers should know exactly what steps to take.

Additionally, you should detail what should be considered from a cost perspective when business travelers are evaluating different modes of ground transportation, how much the company will reimburse, preferred rental car companies and whether or not ride sharing services are allowed.

Remember, change is constant. With different modes of transportation constantly emerging, it’s important to continuously reevaluate and update your travel policy.

By taking a proactive approach, you can ensure you’re doing your part to keep travelers safe no matter their mode of transportation. Need to revamp your travel policy? We can help. Let’s talk.

Managing travel is our business.

It shouldn’t have to be yours. Learn about our customized approach to corporate travel management and how our services can save you time and money.

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